ABMC Providing Business Solutions
MEMO
Date: February 26, 2002
To: Peter Santos
From: Pat Dixon
Subject: Hotel Evaluation for March District Sales Meeting
Here is the memo you requested concerning the hotel accommodations for the March District Sales meeting.
Eight hotels were contacted. Two, Motorlodge and Grosvenor Lodge, were fully booked on March 7th and 8th. Hoffman Motor Inn, Carriage House, The Hitching Post, Lamplighter Inn, Magnolia Inn, and Hotel Del Prado have the necessary number of rooms available during the meeting, and provided the information contained in this memo.
The recommended location for the conference is The Hitching Post, which provides all of the requested services in the most economical manner for our conference.
The relevant information is summarized in the table below:
|
Hotel Name |
Total Charge |
Hotel Rooms1 |
Coffee2,3 |
Rolls Pastries 2,3 |
Lunch2,3 |
Dinner3 |
Cash Bar |
Meeting Room |
Projection Screen |
|
Lamplighter Inn |
$2,340.50 |
$1,323.00 |
inc |
n/a |
$545.007 |
$412.50 |
n/a |
$35.00 |
$25.00 |
|
The Hitching Post |
$2,426.00 |
$1,246.00 |
Inc |
$120.006 |
$510.00 |
$550.00 |
inc |
inc |
inc |
|
Carriage House |
$2,452.50 |
$1,120.00 |
$170.00 |
n/a |
$600.004,7 |
$562.50 |
n/a |
inc |
n/a |
|
Magnolia Inn |
$2,661.25 |
$1,820.00 |
inc |
$100.005 |
$356.25 |
$385.00 |
inc |
inc |
inc |
|
Hotel Del Prado |
$2,828.75 |
$1,540.00 |
inc |
$225.005 |
$456.25 |
$607.50 |
inc |
inc |
inc |
|
Hoffman Motor Inn |
$2,929.50 |
$1,722.00 |
$170.00 |
$75.005 |
$432.50 |
$500.00 |
inc |
$30.00 |
inc |
Based on inquires with our sales staff, The Hitching Post is clearly provides the best food. The Hotel del Prado is known for its prime beef; and The Athenian Restaurant, the caterer for Carriage House, is well respected for its Greek food. Hoffman Motor Lodge and Magnolia Inn did not make a positive impression on our sales staff's pallets, despite their greater cost. The quality of food at Ciamprone Catering, the caterer for Lamplighter Inn, is unknown.
The Hitching Post is the best choice for our District Sales Meeting. It is the second most inexpensive choice, its food is well respected, and it is known and respected by our sales staff. We will not have to make alternate arrangements to provide any of our requested services. For the second lowest bid price of $2,426.00 we will receive unlimited soft drinks, coffee, orange juice, milk, rolls, and snacks for our meetings. In addition we will have a cold cut lunch, a full dinner, with steak or prime rib on Thursday, and a plate lunch on Friday.
The Hitching Post is clearly the best choice in both terms of our staff's comforts and the lowest cost.
Please provide me your decision by the end of the week, so I can make reservations and avoid the problems we had last year finding a location for the sales meeting.
|
Key |
|
|
inc |
included |
|
n/a |
not available |
|
Notes |
|
|
1 |
Fourteen Rooms |
|
2 |
Two days of service |
|
3 |
Twenty-five People |
|
4 |
Only Cold cuts Available |
|
5 |
Two Pastries per person |
|
6 |
Flat Rate per person including drinks, rolls and snacks |
|
7 |
Buffet Style Only |